Remote work brings its own challenges, from collaboration and communication to cybersecurity, device management and more.
Small businesses in particular struggle with this due to a lack of resources and expertise. Microsoft 365 offers an affordable solution that can help small business owners in South Africa overcome these obstacles.
What is Microsoft 365?
Microsoft 365 (formerly Office 365) is a comprehensive suite of cloud-based services that give users access to Microsoft Office applications (such as Word, Outlook, and SharePoint) on any device, along with additional features such as file storage, cybersecurity, virtual conferencing and team chat tools.
It’s designed to make it easy for businesses to collaborate and work, whether in-office or remotely.
Reasons Why MS 365 is Great a Support for Small Business Remote Work:
Easy Collaboration and File Sharing
Microsoft 365 makes it easy to collaborate with remote teams by allowing users to access and share files in the cloud, as well as securely edit documents in real-time. This eliminates the need to zip and email large files back and forth or worry about which version of a file is the most up-to-date.
Advanced Virtual Communication
With Microsoft Teams, businesses can stay connected with their employees and clients no matter where they’re located. They can chat, schedule meetings, make conference and 1-on-1 calls, share files, engage in group discussions, and more – all from one place.
Plus, it integrates with other popular Microsoft tools such as Outlook and OneDrive, so users can be more productive and save time by not having to switch between multiple apps.
Microsoft Apps on Almost Any Device
With Microsoft 365, users can access their data and Microsoft applications from almost any device – be it a laptop, tablet or smartphone. This makes remote work much easier for small businesses with limited resources who may not be able to provide every employee with a dedicated work computer. Likewise, employees who work in the field can conveniently view, edit, and access data and Microsoft applications from their devices directly. This can save time and paperwork.
Device Management (Microsoft Intune)
Microsoft 365 includes Microsoft Intune, which is a cloud-based software that simplifies the process of managing devices and user access within your organization.
Whether it’s company-owned devices or personal ones that employees use at work, businesses can use Microsoft Intune to manage devices remotely and ensure that all employees are using up-to-date software and applications – for cybersecurity and productivity benefits.
The tool also allows companies to set specific policies around passwords, security settings, encryption, and more. Software like Microsoft Intune is important to safeguard business data, especially in cases of BYOD.
Built-In Cybersecurity Features
Microsoft 365 includes a range of features to protect your business data and remote employees from internal and external threats, including Advanced Threat Analytics, multi-factor authentication, antiphishing, antispam, and antimalware protection. This means small businesses don’t need to invest in many additional security software or ICT services – much is already taken care of within the Microsoft 365 suite.